Maintaining Company Registers

Maintaining Company Registers

The Companies Act requires all companies to maintain up-to-date registers of people in the following roles: Members (ie shareholders), Directors, Secretaries, Auditors, CEOs, and Controllers (ie beneficial owners). These registers (except for the register of members for public companies) are maintained by ACRA in electronic form.

Updating Company Registers Through BizFile+

Whenever there are changes in the appointments or particulars of directors, secretaries, auditors and CEOs, you must update this information via BizFile+ within 14 days from the date of the change.

If there are changes to the company’s shareholders or share capital, you should file the appropriate share-related transactions via BizFile+.

Related read: How To Update Changes In Shareholders’ Particulars

Who Can Access Company Registers in Singapore?

All registers except for the Register of Registrable Controllers are accessible to the public. This is to:

  • facilitate trade and interactions among businesses and members of the public
  • enhance transparency and
  • enable the public to conduct due diligence on the business entities and the people who operate them.

Related read: Singapore Company Constitution

Why is Maintaining Company Registers Important?

Keeping your company registers updated is more than just a compliance requirement. It also:

  • Helps you avoid penalties for late or inaccurate filings
  • Keeps your company records audit-ready
  • Builds trust with stakeholders, banks, and potential investors
  • Supports smoother transactions such as fundraising or ownership changes
What Happens If You Don’t Maintain Company Registers?

Failing to update or file your company registers may result in penalties from ACRA. Companies can face fines of up to S$5,000 and directors may be held personally responsible for ongoing non-compliance.

You can find more details on ACRA’s Offenses, Prosecutions and Penalties for Companies page.

Need Help Maintaining Company Registers?

Feels like too many registers to maintain and not sure where to start? At BlackCap Advisory, we help companies in Singapore stay compliant with ACRA requirements, maintain accurate records, and avoid costly penalties. Contact us now for support!